Month End Tasks
Deadlines
Checklist
Submission Reports
Naming Reports
• Month end submission is due two business days following the last day of the month.
• Extensions will not be granted!
1. Post all payment receipts for the month.
2. Post all RC invoices for the month.
3. Code all non-RO invoices.
4. Post all credits for the month.
5. Finalize the deposit book logs.
6. Batch out the POS machine (at the end of the day!).
7. Ensure all time tickets are posted for all hourly and flat rate employees.
8. Complete the petty cash report.
9. Complete the monthly facility inspection.
All month end submission reports need to be sent to Skye, Nicole, and Tanis.
From Repair Center:
1. Open ROs Report (#176)
2. Labor Efficiency Report (#19)
3. Profit Summary by Profit Center - Closed (#164)
4. Parts Return Report (#67)
Other Reports:
1. Paint Scale Report (emailed from Rondex)
4.A/R Report (Kept in Teams and managed throughout the month) - do not email this report.
All the reports should be titled in the same manner:
Store Name – Month Year – Report Name and Number
Example:
• Chevrier – May 2023 – Open Report #176
• Fife – May 2023 – Labour #19
• Gimli – May 2023 – Profit Closed RO #164
• Henderson – May 2023 – Parts Return #67
• Saskatchewan – May 2023 – Scale Report
• St James – May 2023 – Rental Income
• Stonewall – May 2023 – Safety Report
The following items need to be sent to the Accounting Team as a part of the courier package at the end of the month. Each section needs to be clipped together separately, or separated with a brightly colored paper.
1. All Deposit Book Logs, POS receipts, cheques, EFT payments, etc.
2. All RC invoices - separated alphabetically by vendor.
3. All non-RC invoices - stapled together as you have been emailing weekly.
4. All statements
5. Any misc. mail remaining from the month
6. Petty Cash report
7. Any other documentation as requested by the Accounting Team
